Event Planning

After hours facility usage-ongoing basis

Clubs/organizations wanting to remain in Hurlburt Student Center or Heth Hall after regular building hours on an ongoing basis should submit a written request to the office of the Department of Student Involvement stating the purpose for the after hour facility usage.

The request should be submitted at the start of each semester. The request should include a list of club/organization executive members and their titles, phone numbers, and email addresses.

Any club/organization member using the facility after regular hours must be accompanied by one other person. At least one executive committee member must be present at all times.

All club/organization members must have a valid RU I.D. with them at all times.

Clubs/organizations must stay in their designated work areas. Visiting restrooms and vending areas are allowed.

Upon leaving the facility it will be the responsibility of the club/organization members to secure their designated area; close windows, lights, equipment must be turned off and doors locked.

The club/organization is responsible for securing the main entrance doors after exiting the building.

After hours facility usage-one time request

Clubs/organizations with one time requests for after hours usage of the Hurlburt Student Center or Heth Hall, should submit a written request to the Department of Student Involvement, stating the purpose for the afterhours usage.

The request should be submitted 24 hours prior to the proposed after hours usage. The same rules and regulations apply for one time requests as for ongoing requests.

Allocation of office space

Office space allocations for recognized student clubs and organizations will be assigned on a semi-permanent basis by the Department of Student Involvement.

Preference will be given to the following organizations: SGA, R-SPaCE, Fraternity and Sorority Life, Executive Councils and Highlander Student Media Organizations.

Other recognized clubs and organizations may request office space in the student center on a limited, temporary basis. The request should be in writing to the Department of Student Involvement to determine if space will be allocated on the basis of necessity and availability.

Auctions

Service auctions include, but are not limited to, those program formats that allow bidding on individuals, groups, items, or services. These events are most often held as fundraisers for philanthropic good. As a program format, service auctions may unintentionally support exclusion of particular community members and/or support behavior that endangers others. This would be in direct violation of our Code of Ethics.

Some issues that might arise include:

• Racial Insensitivity: Regardless the intent of a date or service auction, it involves one person “bidding” for the time/services of another person. This is similar in structure to slave auctions, a tragic part of US history. They devalue the dignity of human beings to the level of merchandise. The bidding process invariably involves a comparison of the relative “value” of each person being auctioned. On a campus where equality, openness, and sensitivity are valued, any activity that suggests the auctioning of one human being (or their services) to another is harmful to our community.
• Gender Insensitivity: An extension of the issues above is the need for us all to respect the rights of others and to know that a person cannot be bought. One of the dangerous attitudes that continue to exist between men and women is the concept of “whoever pays is entitled.” Some acquaintance rapes result from the assumption that whoever “pays” is entitled to what they want. Service auctions can contribute to this expectation. In an environment where one in four women is sexually assaulted, any activity that contributes to rape culture is harmful to our community.
• Sexuality Insensitivity: In practice, date auctions are overwhelmingly structured based on the gender binary (only male-born men and female-born women exist) and heteronormativity (the assumption that all people are heterosexual, rendering invisible people who identify as gay, lesbian, asexual, pansexual, and other non-heterosexual identities). The planning, marketing, and event practices overwhelmingly involve a spoken mandate or unspoken assumption that only men bid on women and only women bid on men. Despite the wishes or intents of organizers, participants can (and often do) have homophobic reactions when a person bids on another of the same gender. On a campus where we celebrate the uniqueness of each individual, any activity that renders invisible whole identity groups is harmful to our community.
• Personal Safety: Some auctions involve a “well known” person spending time with a stranger on a “date” that they otherwise might not choose to spend time with. Other auctions involve less known people, but again they might be “purchased” by someone they might not choose to spend time with. The organization sponsoring the auction has no way of knowing the motivations of the person doing the bidding. A date auction can create convenient means by which a person has the opportunity to “buy” some time with the person to whom they are attracted but whose attention is unwanted and threatening. Although the possibility of this scenario may seem extremely remote, it has considerable liability implications for the organization sponsoring the event. In an environment where safety is valued, any activity that creates safety risks is harmful to our community.
• Modern Slavery & Human Trafficking: Unfortunately, the real practice of slave auctions and the selling of human beings did not end with Abolition in the US. There are millions of people enslaved throughout the world today. The US has many internationally renowned resources on human trafficking. In a world where humans are still struggling for freedom from slavery, any activity that minimizes the real tragedy of human bondage and trafficking is harmful to our community.

Given the risks above, creativity should be used to consider alternate ideas to a service or date auction format. In order to support safety and inclusion for those who decide to use a service auction for philanthropic efforts, students and organizations should adhere to these guidelines.

1. Only specific services may be offered (i.e., car wash, the preparation of a meal). The offering of unspecified labor—for either a specific period of time, or an open-ended period–is prohibited.
2. Offering services that require a license (haircuts, manicures, massages, etc.), is prohibited, as is the offering of services that are in violation of the law or University policy, and services that potentially endanger the health, safety, or well-being of students or others.
3. The “auction” of individuals is prohibited, as is the auction of unspecified services of individuals (i.e. Date Auctions).
4. Advertising and promotional materials for service sales and auctions must list the services on offer.
5. Advertising and promotional materials must provide the name of the organization(s) receiving the funds raised.
6. Alcohol is prohibited at any service auction event.

Banners

Banners may be posted in the Bonnie Hurlburt Student Center dining area at the following locations:

In front of the screen on the stage
Banner must be taped to the front of the screen and tape residue must be removed after use.

The small wall section above the entrance into the dining area
The banner size is limited to 2’x6’ in this area. 

Broadcast channel 14

Use of the broadcast system is open to all recognized student organizations and University departments.

Advertisements and announcements on the broadcast system shall be limited to the following:

• Special events sponsored by recognized student organizations and departments.
• Services offered by recognized student organizations and departments.
• Events held in the Hurlburt Student Center, Heth Hall, Dedmon Center, Pridemore Playhouse and Bondurant Auditorium.

Announcements can be submitted on a Channel 14.1 Broadcast Announcement request form. The forms can be obtained through the University Scheduling Office.

All announcements must be received by the University Scheduling Office at least one week (5 business days) before they are scheduled to run.

Announcements for off-campus events, weekly meetings, table events and individual organization rush/interest meetings do not qualify for broadcast announcements.

The University Scheduling Office Manager has the right to limit any announcement requested to run for long periods of time to no more than ten consecutive days. Any announcement that has appeared on the system for more than ten consecutive days may be removed without notification.

Content must not make references to the consumption of alcohol and must not promote discrimination based on race, religion, age, national origin, disability, veteran status, political affiliation, sexual orientation, or sex. If the content of the announcement is rejected, the sponsoring organization will be notified.

The University Scheduling Office Manager reserves the right to edit announcements on the basis of style and length. Unless a specific background is specified on the request, the choice of artwork shall be at the discretion of the University Scheduling Office staff.

Cancellation/changes

Please notify the University Scheduling Office of any room/space reservation cancellation, as soon as possible. A minimum of 48 hours is required for cancellation notices. Failure to comply could result in loss of reservation privileges.

Candle use

Candles are not permitted in campus facilities; this includes both burning and non-burning candles. Battery operated candles are permitted. For more information, call the University Scheduling Office at (540) 831-7000 or the Fire Safety Office at 540-831-7792.

Equipment (i.e. furniture, electronic equipment)

Equipment reservations should be made when reserving space. Equipment must remain in designated meeting/office and lounge space. Equipment will not be loaned for use outside the department or at other campus facilities. Equipment care is the responsibility of the reserving party. Damaged equipment may be assessed to the reserving party. Equipment for use outside the Department of Student Involvement facilities may be reserved through facilities management for a fee, 540-831-7800.

No amplified sound is allowed earlier than 5 p.m., during outdoor events, without prior approval from the Department of Student Involvement.

Event decorating policy

• Flammable liquids are prohibited. (i.e. oil lanterns, spray paint)
• Helium tanks are permitted but must be stored in a secure location. Stored tanks must be secured in a manner that insures it remains in an upright position.
• Decorations may not hang from ceilings or light fixtures.
• Windows and doorways must remain free of materials/decorations.
• Windows cannot be blocked or covered without approval from the Office of the Director of Student Involvement.
• Smoke detectors and Exit signs must remain free of material/decorations.
• Heating units may not be blocked, covered or decorated.
• All surfaces, to include doors and walls, are limited to 10% coverage.
• No tacks, nails or screws of any kind can be utilized.
• No duct, packing, scotch or electrical tape can be utilized.
• No dried vegetation may be used (includes hay, bamboo, dead trees, straw, leaves, etc.).
• Live potted plants and artificial plants are permitted.
• Small strand lights are permitted.
• Light strands utilized as an extension cord is prohibited.
• One hundred lights are the allowable limit. LED lights are recommended.
• The "UL" tag must remain attached to the cord.
• Lights atop other materials/decorations are prohibited.
• Confetti and/or glitter are prohibited.
• Exit pathways must be four feet wide must remain clear.

Facility rates

Heth Halls Rooms	Rental Rate
Room 014	$150
Room 016	$75
Room 018	$55
Room 019	$55
Room 022	$75
Room 023 (break room)	$55
Room 025 (lounge area)	$55
Room 028 (lobby)	$55
Room 043	$150
Room 044	$55
Room 045	$55
Room 103	$55
Room 220	$55
Room 239	$55
Room 243	$55
Hurlburt Student Center Rooms	Rental Rate
Auditorium	$400
Combo room (248, 249, and 250)	$165
Room 248	$55
Room 249	$55
Room 250	$55
Conference room 210	$55
Conference room 229	$55
Game room (bowling area or game room only)	$75
Game room (bowling and billiards)	$125
Dining area stage	$70
Lobby (per table space)	$55
Plaza (per table space)	$55
Preston Hall Room	Rental Rate
Bondurant Auditorium	$1200

Miscellaneous fees

The rental rate does not include the removal or cleaning of unnecessary debris and/or repairing damages.

The following rates will be billed separately or as needed:

• Security
• Labor - (billed on all hours beyond normal hours of operation)
• Sales tax - 5.3 percent sales tax will be added to all labor, room and equipment rentals.

Food/catering

Radford University Dining Services is the exclusive caterer for Radford University. Dining services reserves the right to decline any food service requests. Requests for waivers to use off campus food vendors may be made to Radford University Dining Services. Food purchases under $150 are not subject to a waiver. Room set-ups should reflect catering needs when reserving space. It is the responsibility of the club or organization to make arrangements with Radford University Dining Services. For more information call Dining Services at 540-831-5477.

Identification cards

Members of the university community must carry and display or leave, upon request, a valid Radford University identification card while on the premises of facilities managed by the Department of Student Involvement.

Non university, affiliated persons, utilizing the Department of Student Involvement facilities, must present, upon request, some type of valid, photo identification. Failure to comply with this regulation could result in immediate removal from the facility.

Inclement weather policy/reservations

All events scheduled in the Department of Student Involvement facilities will be considered “cancelled” when the university closes due to inclement weather. It is the responsibility of the sponsoring organization, to contact the University Scheduling office, if an event scheduled during an inclement weather university closing is not cancelled.

Key check-out for organizational offices/Hurlburt Student Center

The student requesting the key must provide the Hurlburt information office desk attendant with a valid photo I.D. The student must be identified as, “eligible”, through an official organization roster. The student photo I.D. will be retrieved by the desk attendant, and a key will be issued. The photo I.D. will be returned upon key return. Costs associated with the loss or damage of a key, may be assessed to an individual or an organization.

Laptop computer check-out

Laptop checkout is available through the Center for Diversity and Inclusion.  Please visit the office of Center for Diversity and Inclusion in Heth Hall 157 or contact the office for more details diverse@radford.edu.  

Liability

The Department of Student Involvement is not responsible for ANY damage, loss or theft. This includes, but is not limited to, personal items, vendor sale items, or display items.

Lost and found service

The all campus lost and found service is located at the information office in the Hurlburt Student Center. To claim an item, the owner must provide picture identification and a description of the item. Lost items will remain secure with the service until the end of the semester in which the lost item was registered. Summer session items will remain secure with the service until the end of Summer Session III.

Major events

1. A major event can be sponsored by any Radford University registered club/organization that is in good standing with the university or a university department.

2. Major events may be determined by; but are not limited to:

• Events that are open to the entire campus community, as well as the general public.
• Events involving a large number of attendees. 
• Events requiring private security.
• Events that require the review and approval of contracts.
• Events where prior problems or concerns have arisen.
• Examples of major events are concerts, dances, large outdoor events)

3. Determination of and final approval of any major event sponsored by a student club or organization/department rests with the Department of Student Involvement administration.

4. A sponsoring student club or organization/department must contact the University Scheduling Office Manager; not less than four weeks in advance of the anticipated major event.  The University Scheduling Office Manager will review a checklist of items associated with sponsorship of an event.  The University Scheduling Office Manager will provide direction and guidance to the student club or organization/department as it relates to meeting those requirements.

5. The following guidelines apply to all university facilities that are available to host major events.  Including, but not limited to, Hurlburt Student Center, Heth Hall, Student Recreation and Wellness, Muse Banquet Room, Peters Gym and Ken Bondurant Auditorium.  If facility specific regulations are associated with the aforementioned spaces; those regulations will not supersede guidelines but should be considered additions to guidelines.  

6. The number of participants who can attend a major event will be determined by the safe occupancy maximum for the venue and related security/safety concerns.  Event sponsors must adhere to posted occupancy maximums.

7.  A major event will conclude no later than 1:30am without prior approval from the appropriate university designee; extensions will not be considered in some university venues.  

8. An estimated attendance for the event must be determined by the student club or organization/department.  The estimation should be relayed to the University Scheduling Office Manager when scheduling the major event.

9. The student club or organization/department’s staff/faculty advisor or a professional staff member must be present for the event in its entirety.  The event will be terminated if the advisor or professional staff member is not present, all charges associated with the event will be charged to the sponsoring student club or organization/department.

10. Radford University Police, in conjunction with the Department of Student Involvement, will determine, (on an event basis), the number of personnel and type of security measures, (including metal detection, pat downs etc.), necessary to insure safety at a major activity. If additional security measures are required, the University Scheduling Office will notify the club/organization or department prior to the major event as to the security requirements.

11. Radford University Police, in conjunction with the Department of Student Involvement, reserve the right to conclude any major event if deemed appropriate due to safety concerns; or is in the best interest of Radford University and event participants.

12. The cost for Radford University police (RUPD) to provide security at a student club or organization major event will be incurred by the Student Finance Council. The cost for private security will be the responsibility of the student club or organization.  Departments are responsible for the funding of both RU Police and private security

13. At the conclusion of the event, the student club or organization/department will be responsible for clearing the venue with assistance from Radford University Police and facility staff.

14. Student club or organization/department members will be required to wear identification, approved by the Department of Student Involvement, that identifies them as the event sponsor.

15. Student club or organization/department will be charged overtime for labor when the major events surpasses the scheduled venue hours without prior approval for the extension.

16. Alcohol is not permitted, in any form, at major activities where students are in attendance.

17. Radford University posting policies should be adhered when advertising a major activity.

18. Violations of these guidelines could result in the loss of university privileges or university disciplinary action.

19. The Department of Student Involvement designee reserves the right to make exceptions to all or any part of the above guidelines.

Online calendar of events

Club, organization and department events that are open to the university community and reserved through the University Scheduling Office will be included in the student activities calendar of events. Contact the University Scheduling Office at 540-831-7000.

Operating hours

• Hurlburt student center
• Heth hall

Movies, public viewing

It is against federal law and university policies for organizations to show any kind of movie or documentary without following proper licensing procedures.

The Copyright Act requires performance rights under three conditions (see below). The act allows for the performance or display of video or film in a classroom where instruction takes place in classroom with enrolled students physically present and the film is related to the curricular goals of the course.  Once it is an open event, it requires the programmer to purchase rights.

YES - you need public performance rights:

1. If the showing of the video is open to the public, such as a screening at a public event, OR
2. If the showing is in a public space where access is not restricted, such as a a showing of a film for a class but in a venue that is open to anyone to attend, OR
3. If persons attending are outside the normal circle of family and friends, such as a showing of a film by a club or organization.

NO - you do not need public performance rights:

1. If you are privately viewing the film in your home with only family and friends in attendance, OR
2. If you are an instructor showing the film in class as part of the course curriculum to officially enrolled students in a classroom that is not open to others to attend, OR
3. If the film is in the public domain.

Space reservation guidelines

Please contact the University Scheduling Office for reservation guidelines and procedures.  scheduling@radford.edu or call 540-831-7000.

Or you may visit the University Scheduling Office webpage.

Security

Radford University Police Officers will be required to provide security at specific events. Metal detection will be required at specific events. Private security will be required when the use of metal detection is necessary. The Student Finance Council will cover security costs for Radford University Police. The event sponsor is responsible for any fees associated with the cost of private security. The Club Programming Committee can approve funding for private security when appropriate.

Guidelines for social events and functions

1. A social event or function will be defined as any activity that encourages or enhances social interaction.  It may involve, but is not limited to, music for dancing, music for listening or gaming.
2. The following guidelines apply to all university facilities that are available to host social events or functions.  Including, but not limited to, Hurlburt Student Center, Heth Hall, Student Recreation and Wellness, Muse Banquet Room, Peters Gym and Ken Bondurant Auditorium.  If facility specific regulations are associated with the aforementioned spaces; those regulations will not supersede guidelines but should be considered additions to  guidelines.  
3. A social event or function can be sponsored by any Radford University registered student club/organization that is in good standing with the university or a university department.
4. The student club/organization/department sponsoring the social event or function is responsible for managing the event.
5. A social event or function will conclude no later than 1:30am without prior approval from the appropriate university designee; and will not be considered in some university venues. 
6. The number of participants who can attend a social event or function will be determined by the safe occupancy maximum for the venue and for security/safety concerns.  Event sponsors must adhere to posted occupancy maximums.
7. An estimated attendance for the event must be determined by the student club/organization/department.  The estimation should be relayed to the University Scheduling Office Manager when scheduling a social event or function.
8. Attendance at social events or functions is restricted to Radford University students their guests, RU faculty/staff and their dependents.  A valid Radford University I.D. must be presented to gain entrance to a social event or function.
9. RU students, faculty and staff are eligible to bring up to 2 guests to a social event or function.  Guests must present a valid photo I.D. to gain admittance; and the sponsoring Radford University student or faculty/staff will be held accountable for the behavior of their guests. Guests must sign in and identify the RU affiliated sponsor.  The student club organization/department must maintain sign in sheets for guests and insure compliance with guest regulations.
10. The student club/organization/department’s staff/faculty advisor or a professional staff member must be present for the event in its entirety.  The event will be cancelled if the advisor or professional staff member is not present and all charges associated with the event will be charged to the student club or organization/department.
11. Radford University Police, in conjunction with the Department of Student Involvement, will determine, on an event basis, the number of personnel and type of security measures (including private security for metal detection, pat downs, etc.) necessary to insure safety at a social event or function. If additional security measures are required, the University Scheduling Office will notify the student club/organization or department prior to the major activity as to the security requirements.
12. Radford University Police, in conjunction with the Department of Student Involvement, reserve the right to conclude any social event or function if deemed appropriate due to safety concerns; or is in the best interest of Radford University and event participants.
13. The cost for Radford University police (RUPD) to provide security at a student club or organization social event or function will be incurred by the Student Finance Council. The cost for private security will be the responsibility of the student club or organization.  Departments are responsible for the funding of both RU Police and private security.
14. At the conclusion of the event, the student club or organization/department will be responsible for clearing the venue with assistance from Radford University Police and facility staff.
15. Student club or organization/department members will be required to wear a badge identifying them as “sponsor” that will be provided by the Department of Student Involvement.
16. Student club or organization/departments will be charged overtime for labor when the event surpasses the scheduled venue hours without prior approval for extended activity.
17. Alcohol is not permitted, in any form, at campus events where students are in attendance.
18. Radford University posting policies should be adhered when advertising a social function or event.
19. Violations of these guidelines could result in the loss of university privileges.
20. The Department of Student Involvement designee reserves the right to make exceptions to all or any part of the above guidelines.

Smoking

Department of Student Involvement facilities; (Bonnie Hurlburt Student Center, Heth Hall and Ken Bondurant Auditorium in Preston Hall) are smoke free facilities. 

Smoking is to include any type of lighted or heated tobacco product as well as smoking substances that are not tobacco.  This includes hookahs, vaporizers, and electronic smoking devices or instruments.

Smoking is permitted 25 feet from facilities.

Solicitation

See free expression policy.

Sound and amplification

1. Due to the close proximity to campus residence halls and academic spaces; sound amplification may not be used at tables or table spaces reserved through the University Scheduling Office.   Areas include but are not limited to the Hurlburt and Heth plazas, Heth and Muse lawns and Moffett Field.   Sound amplification will not be allowed at tables reserved in the Hurlburt Student Center/lobby.  The guideline applies to both university affiliated and non- university affiliated organizations, departments and groups.   Laptops and cell phones can be utilized for music; but sound level should not travel beyond the perimeter of the table.
2. Sound amplification will be allowed on the following days and at the following times; and are based on residence halls quiet hours and academic class schedules.    Sound amplification cannot disrupt university business.  The guidelines apply to all Bonnie Hurlburt Student  Center facilities, both indoor and outdoor venues; excluding Ken Bondurant Auditorium and the Bonnie Hurlburt Student Center Auditorium and Dining Stage.    

Sound amplification will be allowed:

Monday-Thursday     
5 to 8 p.m.

Sunday
9 a.m. to 8 p.m.

Saturday
9 a.m. to midnight

Friday
5 p.m. to midnight               

The university reserves the right to specify where and when such amplification equipment may be used and the appropriate level of amplification.

Sound amplification may be used for President and Vice President sponsored events;  and campus wide  or major events authorized by senior administration.  (i.e. Veterans Day program on Hurlburt Student Center plaza, RU Ready Bash, Move-in Weekend, Relay for Life).  Other exceptions may be made on a limited basis.

Any event sponsor utilizing sound amplification must adhere to university noise guidelines/policies.

University noise guidelines and policies

Residential Life

• RH 17     Quiet hours
• RH18      Quiet hours at other mandated hours
• RH19     Quiet hours for courtesy

Standards of conduct Honor Pledge

Policy SA-ST-1300     Disruptive conduct/Interference

Table reservations, Hurlburt Student Center plaza and lobby
Non-university affiliated, table space reservations

• Space reservations must be made forty eight (48) hours in advance through the Hurlburt Information Office.
• Two, (2), six (6) foot tables and two (2) chairs will be the maximum table reservation.
• Representatives must remain within the perimeter of the table.
• Tables must remain in assigned space.
• Tables may not be located under the Hurlburt Student Center over hang.
• Department of Student Involvement equipment is not available for reservation for use at tables.
• No sound amplification is allowed. 
• Music can be played on laptops; but without additional speakers. 
• Noise levels should not be audible beyond the perimeters of the table. 
•  A fifty-two dollar and fifty cents, ($52.50) per day, per table, $52.65 per day (includes sales tax).

University affiliated, table space reservations

• Any recognized club/organization and university department will be eligible to reserve space.
• Space reservations must be made forty eight (48) hours in advance through the Hurlburt Information Office.
• One, (1), six (6) foot table and two (2) chairs will be the maximum table reservation.
• Representatives must remain within the perimeter of the table.
• Tables must remain in assigned space.
• Tables may not be located under the Hurlburt Student Center over hang.
• Department of Student Involvement equipment is not available for reservation for use at tables.
• No sound amplification is allowed. 
• Music can be played on laptops; but without additional speakers. 
• Noise levels should not be audible beyond the perimeters of the table. 

Table reservations, Heth Hall Plaza
Non-university affiliated, table space reservations

• Space reservations must be made 48 hours in advance through the Hurlburt Information Office.
• A PP25, Facilities Management work order, must be completed at the time of the reservation.
• A $25 delivery fee will apply.
• Two, six foot tables and two chairs will be the maximum table reservation.
• A $52.50 per day, per table, fee will apply.
• Representatives must remain within the perimeter of the table.
• Tables must remain in assigned space.
• Department of Student Involvement equipment is not available for reservation for use at tables.
• No sound amplification is allowed. 
• Music can be played on laptops; but without additional speakers. 
• Noise levels should not be audible beyond the perimeters of the table.  

University affiliated, table space reservations

• Any recognized club/organization and university department will be eligible to reserve space.
• Space reservations must be made 48 hours in advance through the Hurlburt Information Office.
• A PP25, Facilities Management work order, must be completed at the time of the reservation.
  A $25 delivery fee will apply at the time of the reservation.
• One, (1), six (6) foot table and two (2) chairs will be the maximum allowed.
• Tables and chairs must be reserved through facilities management.
• In the event of rain, the side porches located on the front of Heth Hall will be available for use.
• Representatives must remain within the perimeter of the table.
• Tables must remain in assigned space.
• Department of Student Involvement equipment is not available for reservation or use at tables.
• No sound amplification is allowed. 
• Music can be played on laptops; but without additional speakers. 
• Noise levels should not be audible beyond the perimeters of the table.   

Vending

All campus vending machines are owned, stocked, and operated by third party vendors.  Contact for any malfunction or monies lost are posted on the machines.  Department of Student Involvement will not be held liable for any lost monies related to vending machines.

Music and karaoke

Any and all music played at an event or social function is subject to licensing requirements.  Radford University has subscribed to Pandora’s Cloud Cover Media service.  Student Involvement can play music for your events using only this service.  Other music services are not allowed (examples: Spotify, YouTube Music, Apple Music, etc.) 

Karaoke events require a licensed DJ.  The DJ must have the appropriate Public Performance License to ensure all copyright laws are adhered to.  The three performance rights organizations are: American Society of Composers, Authors, and Publishers (ASCAP); Broadcast Music, Inc. (BMI); Society of European Stage Authors and Composers (SESAC).  The Department of Student Involvement can make recommendations for approved DJs for your event.